Expo Tracker ➔ Engagefully
- Source System
- Expotracker
- Destination System
- Engagefully
- Version
- 1.12.2026.9040
Description
Imports sessions, abstracts, speakers, registrants and custom content lists from Expo Tracker into Engagefully
Mapping Information
| Expotracker | Engagefully | Notes | |
|---|---|---|---|
| Session | ➔ | Session (Parent) | |
| SessionId | ➔ | ExternalKey | |
| Introduction, [Keywords1-5] | ➔ | AboutContent | Keywords are optionally appended, space-separated, to content and the header can be relabeled in configuration. |
| SessionTitle | ➔ | Name | |
| Session Day + Start Time | ➔ | StartTime | Date is parsed from both values. |
| Session Day + End Time | ➔ | StartTime | Date is parsed from both values. |
| Room | ➔ | Location | Date is parsed from both values. |
| Session Type | ➔ | Tag (Session Type) | Tag group can be relabeled in configuration. |
| Theme | ➔ | Tag (Theme) | Tag group can be relabeled in configuration. |
| Session.Presenters | ➔ | Sub Session | |
| [Parent Session SessionID]-[Order in list, by start time] | ➔ | ExternalKey | |
| TalkDescription | ➔ | AboutContent | |
| Title | ➔ | Name | |
| Session Day (from parent session) + Start Time | ➔ | StartTime | If missing or invalid, inherits the parent session's StartTime |
| [StartTime] + Length | ➔ | EndTime | Adds provided length field to start, or defaults to parent on failure. |
| Room (from parent session) | ➔ | Location | |
| (Parent Session) | ➔ | Related Item: Parent Session | |
| Session.Presenters | ➔ | Speaker | |
| AuthorId | ➔ | ExternalKey | |
| FirstName | ➔ | FirstName | |
| LastName | ➔ | LastName | |
| Institution | ➔ | Company | |
| (Parent Session) | ➔ | Related Item: Session | |
| Session.Chairs | ➔ | Speaker | |
| AuthorId | ➔ | ExternalKey | |
| ApiAuthor.FirstName | ➔ | FirstName | |
| ApiAuthor.LastName | ➔ | LastName | Name in API is a single field, and the LastName is all characters after the first space. Names not matching this format must be ignored. |
| ApiAuthor.Institution | ➔ | Company | |
| (Derived) | ➔ | Order | "Chair and Presenter", then "Chair", then "Presenter". Individuals are orderd by presntation time within each group. |
| Presenter (configurable) | ➔ | Where someone is a speaker/presenter and a chair, we set the role to "Chair and Presenter" | |
| (Parent Session) | ➔ | Related Item: Session | |
| Session.Speaker | ➔ | Speaker | |
| AuthorId | ➔ | ExternalKey | |
| ApiAuthor.FirstName | ➔ | FirstName | |
| ApiAuthor.LastName | ➔ | LastName | Name in API is a single field, and the LastName is all characters after the first space. Names not matching this format must be ignored. |
| (Derived) | ➔ | Order | "Chair and Presenter", then "Chair", then "Presenter". Individuals are orderd by presntation time within each group. |
| ApiAuthor.Institution | ➔ | Company | |
| Chair (configurable) | ➔ | Designation | Where someone is a speaker and a chair, we set the role to "Chair and Presenter" |
| (Parent Session) | ➔ | Related Item: Session | |
| Author | ➔ | Speaker | Author data is not directly imported, but used to provide data in other areas where speakers import. |
| AuthorId | ➔ | ExternalKey | |
| Institution | ➔ | Company | |
| FirstName | ➔ | FirstName | |
| LastName | ➔ | LastName | |
| Abstract | ➔ | Session | Can create duplicate Sessions for each parent session in SessionIds field, as these are expected to map to unique time slots. |
| [SessionId]-[AbstractId] | ➔ | ExternalKey | |
| Title | ➔ | Name | |
| AbstractBody, [FundingInformation, Keywords1-5, Co-Author Names] | ➔ | AboutContent | Keywords are optionally appended, space-separated, to content and the header can be relabeled in configuration. Funding information and co-authors can similarly be appended this way. |
| (Derived) | ➔ | StartTime | From start time in related Session.Speakers data. When missing, uses start time of session. |
| (Derived) | ➔ | EndTime | From start time + Length in related Session.Speakers data. When missing, uses end time of session. |
| Room | ➔ | Location | |
| SessionId | ➔ | ParentSessionRef | |
| Registration | ➔ | Registrant | |
| ➔ | ExternalKey | ||
| FirstName | ➔ | FirstName | |
| LastName | ➔ | LastName | |
| Institution, Company | ➔ | Company | Institution is used when present; feeds that send the registrant's company as Company instead fall back to that. |
| ➔ | |||
| RegType | ➔ | Dynamic event role (as external key) | |
| iMIS ID | ➔ | "Speaker" event role | Matched iMIS id from speaker data applies the role |
| ➔ | "Registrant" | Default role for all imported registrations | |
| Meet Max ID | ➔ | LeadCustom1 | Optional, via configuration, and off by default. Copies the registration's semicolon-separated MeetMax IDs verbatim into Lead Custom Report 1. |
| Title | ➔ | Title | Optional, via configuration, and off by default. |