Expo Tracker ➔ Engagefully

Source System
Expotracker
Destination System
Engagefully
Version
1.3.2026.1220

Description

Imports sessions, speakers and registrants from Expo Tracker into Engagefully

Mapping Information

Expotracker Engagefully Notes
Session ➔ Session (Parent)
SessionId ➔ ExternalKey
Introduction, [Keywords1-5] ➔ AboutContent Keywords are optionally appended, space-separated, to content and the header can be relabeled in configuration.
SessionTitle ➔ Name
Session Day + Start Time ➔ StartTime Date is parsed from both values.
Session Day + End Time ➔ StartTime Date is parsed from both values.
Room ➔ Location Date is parsed from both values.
Session Type ➔ Tag (Session Type) Tag group can be relabeled in configuration.
Theme ➔ Tag (Theme) Tag group can be relabeled in configuration.
 
Session.Presenters ➔ Sub Session
[Parent Session SessionID]-[Order in list, by start time] ➔ ExternalKey
TalkDescription ➔ AboutContent
Title ➔ Name
Session Day (from parent session) + Start Time ➔ StartTime If missing or invalid, inherits the parent session's StartTime
[StartTime] + Length ➔ EndTime Adds provided length field to start, or defaults to parent on failure.
Room (from parent session) ➔ Location
(Parent Session) ➔ Related Item: Parent Session
 
Session.Presenters ➔ Speaker
AuthorId ➔ ExternalKey
FirstName ➔ FirstName
LastName ➔ LastName
Institution ➔ Company
(Parent Session) ➔ Related Item: Session
 
Session.Chairs ➔ Speaker
AuthorId ➔ ExternalKey
ApiAuthor.FirstName ➔ FirstName
ApiAuthor.LastName ➔ LastName Name in API is a single field, and the LastName is all characters after the first space. Names not matching this format must be ignored.
ApiAuthor.Institution ➔ Company
(Derived) ➔ Order "Chair and Presenter", then "Chair", then "Presenter". Individuals are orderd by presntation time within each group.
Presenter (configurable) ➔ Where someone is a speaker/presenter and a chair, we set the role to "Chair and Presenter"
(Parent Session) ➔ Related Item: Session
 
Session.Speaker ➔ Speaker
AuthorId ➔ ExternalKey
ApiAuthor.FirstName ➔ FirstName
ApiAuthor.LastName ➔ LastName Name in API is a single field, and the LastName is all characters after the first space. Names not matching this format must be ignored.
(Derived) ➔ Order "Chair and Presenter", then "Chair", then "Presenter". Individuals are orderd by presntation time within each group.
ApiAuthor.Institution ➔ Company
Chair (configurable) ➔ Designation Where someone is a speaker and a chair, we set the role to "Chair and Presenter"
(Parent Session) ➔ Related Item: Session
 
Author ➔ Speaker Author data is not directly imported, but used to provide data in other areas where speakers import.
AuthorId ➔ ExternalKey
Institution ➔ Company
FirstName ➔ FirstName
LastName ➔ LastName
 
Abstract ➔ Session Can create duplicate Sessions for each parent session in SessionIds field, as these are expected to map to unique time slots.
[SessionId]-[AbstractId] ➔ ExternalKey
Title ➔ Name
AbstractBody, [FundingInformation, Keywords1-5, Co-Author Names] ➔ AboutContent Keywords are optionally appended, space-separated, to content and the header can be relabeled in configuration. Funding information and co-authors can similarly be appended this way.
(Derived) ➔ StartTime From start time in related Session.Speakers data. When missing, uses start time of session.
(Derived) ➔ EndTime From start time + Length in related Session.Speakers data. When missing, uses end time of session.
Room ➔ Location
SessionId ➔ ParentSessionRef
 
Registration ➔ Registrant
Email ➔ ExternalKey
FirstName ➔ FirstName
LastName ➔ LastName
Institution ➔ Company
Email ➔ Email
RegType ➔ Dynamic event role (as external key)
iMIS ID ➔ "Speaker" event role Matched iMIS id from speaker data applies the role
➔ "Registrant" Default role for all imported registrations