Eshow ➔ Engagefully

Source System: Eshow
Destination System: Engagefully
Version: 2.2.2026.8111

Description

Imports sessions, speakers, handouts, exhibitors, and attendees from eShow into Engagefully. Sessions/speakers and session handouts are opt-in via configuration.

Mapping Information

Eshow		Engagefully	Notes
Session	➔	Session
KEY_ID	➔	ExternalKey
TITLE	➔	Name
CLASS_START	➔	StartTime
CLASS_END	➔	EndTime
DESCRIPTION	➔	AboutContent	Wrapped in a paragraph. Optional survey answers from configured QUESTION_KEY values are appended as titled paragraphs.
ROOM	➔	Location
TRACK	➔	Tags	Only when Session Track tag group name is configured.
TYPE	➔	Tags	Only when Session Type tag group name is configured.
SURVEY[].QUESTION_ANSWER	➔	Tags	Mapped by survey question title to tag group name in configuration. Boolean question titles map true/false to Yes/No.
SURVEY[].QUESTION_ANSWER	➔	AccessRequirements	When Question Title for Access Requirements is set, comma-separated answers become role names.

Speaker	➔	Speaker	Only speakers linked to imported sessions are imported. Session nested SPEAKER[].KEY_ID1 matches Speaker GUID (not Speaker KEY_ID1, which is often empty).
GUID	➔	ExternalKey	Session nested SPEAKER[].KEY_ID1 uses this same value.
FIRST_NAME	➔	FirstName
LAST_NAME	➔	LastName
TITLE	➔	Title
COMPANY_NAME	➔	Company
QUESTION[].RESPONSE	➔	AboutContent	Question CODE must match Speaker bio question CODE configuration (default BIO).
PROFILE_PICTURE	➔	PhotoUrl	Query string is removed from the URL.
TWITTER_HANDLE	➔	TwitterUsername	Falls back to speaker question title configured as Speaker Twitter question title.
QUESTION[].RESPONSE	➔	FacebookUrl	Question TITLE must match Speaker Facebook question title configuration.
Session.SPEAKER[].KEY_ID1 + Session.KEY_ID	➔	SessionRefs[*].ExternalKey	Linked when SPEAKER[].KEY_ID1 equals Speaker GUID.

Handout	➔	Handout	When Import session resources is enabled: each handout item under a filtered session is imported.
HANDOUT[].KEY_ID	➔	ExternalKey
HANDOUT[].TITLE	➔	Name
HANDOUT[].URL	➔	HandoutUrl
SESSION_KEY	➔	ItemRef.ExternalKey	Linked as a Session.

Exhibitor	➔	Exhibitor
KEY_ID	➔	ExternalKey
COMPANY_NAME	➔	Name
BOOTH_NO	➔	Booth
SUB_BOOTHS[].BOOTH_NO	➔	Booth
SURVEY_DATA.QUESTION_RESPONSE	➔	Description	Question title must be identified in configuration.
ADDRESS1	➔	Address
ADDRESS2	➔	Address
CITY	➔	Address
STATE	➔	Address
ZIP_CODE	➔	Address
COUNTRY	➔	Address
PHONE	➔	Phone
WEBSITE	➔	Website
SURVEY_DATA.QUESTION_RESPONSE	➔	Tag	Tag group name is configurable. Question title must be identified in configuration.
SURVEY_DATA.QUESTION_RESPONSE	➔	LogoUrl	Question title must be identified in configuration. Url redirects will be resolved prior to upload.

Registrant	➔	RosterEntry	Only attendees that have all four required fields in Eshow (Badge ID, First Name, Last Name, Email) are imported; others are skipped. Attendees whose ROLE_TYPE is in the 'Exclude Attendee ROLE_TYPE?' list are not imported. When the configured 'Include only attendees with STATUS (empty = no filter)' list is non-empty, only attendees whose Status is in that list are imported (default: Approved). When the list is empty, no status filter is applied.
BADGE_ID	➔	ExternalKey	Required. Eshow Badge ID. Used to identify the registrant in the destination system.
FIRST_NAME	➔	FirstName	Required. When configuration "Include middle name" is enabled, first name and middle name are combined here.
LAST_NAME	➔	LastName	Required. Eshow Last Name only.
EMAIL	➔	Email	Required.
ROLE_TYPE	➔	RoleRef	The default 'Registrant' role is always set, name-based only. Populating eShow ROLE_TYPE-based roles is optional ('Import registrant roles from ROLE_TYPE?' configuration). When enabled: eShow ROLE_TYPE values (e.g. Attendee, Booth Staff, Guest) are stored as RoleRefs with ExternalKey and Name both set to that value so roles can be auto-created and names edited in Engagefully. When disabled, only the name-based Registrant role is assigned. If ROLE_TYPE is empty, only the Registrant role is set. Configure 'Exclude Attendee ROLE_TYPE?' to omit certain ROLE_TYPE values from import.
TITLE	➔	Title	Only populated when "Include Registrant Title?" is enabled in configuration.
COMPANY_NAME	➔	Company	Only populated when "Include Registrant Company?" is enabled in configuration.
PHONE	➔	Phone	Only populated when "Include Registrant Phone?" is enabled. Uses primary phone if present; otherwise cell or work phone.
ADDRESS1	➔	Address1	Only populated when "Include Registrant Address1?" is enabled in configuration.
ADDRESS2	➔	Address2	Only populated when "Include Registrant Address2?" is enabled in configuration.
CITY	➔	City	Only populated when "Include Registrant City?" is enabled in configuration.
STATE	➔	Region	Only populated when "Include Registrant Region?" is enabled in configuration.
ZIP	➔	PostalCode	Only populated when "Include Registrant Postal Code?" is enabled in configuration.
COUNTRY	➔	Country	Only populated when "Include Registrant Country?" is enabled in configuration.
BADGE_NAME	➔	BadgeName	Only populated when "Include Registrant Badge Name?" is enabled in configuration.
COMPANY_NAME	➔	Exhibitor	When 'Attempt to Match Exhibitor Reps?' is set to Engagefully Company, registrant company name is matched to existing exhibitors in Engagefully (by exhibitor name). Optionally restrict to specific ROLE_TYPEs via 'When matching Exhibitor Reps, restrict to these ROLE_TYPEs'. Does not currently use eShow exhibitor data from this import. When 'Exhibitor Update Method' is FirstRun, Exhibitor is not declared as a registrant field, so the link is only set when creating a new registrant and existing links are not overwritten on later runs; when set to Always, Exhibitor is declared and updated on every run.