Eshow ➔ Engagefully

Source System
Eshow
Destination System
Engagefully
Version
2.1.2026.3100

Description

Imports Exhibitors and Attendees from eShow. Eshow also provides data for sessions, speakers and handouts, but this is not yet supported by the current version of the plugin.

Mapping Information

Eshow Engagefully Notes
Exhibitor ➔ Exhibitor
KEY_ID ➔ ExternalKey
COMPANY_NAME ➔ Name
BOOTH_NO ➔ Booth
SUB_BOOTHS[].BOOTH_NO ➔ Booth
SURVEY_DATA.QUESTION_RESPONSE ➔ Description Question title must be identified in configuration.
ADDRESS1 ➔ Address
ADDRESS2 ➔ Address
CITY ➔ Address
STATE ➔ Address
ZIP_CODE ➔ Address
COUNTRY ➔ Address
PHONE ➔ Phone
WEBSITE ➔ Website
SURVEY_DATA.QUESTION_RESPONSE ➔ Tag Tag group name is configurable. Question title must be identified in configuration.
SURVEY_DATA.QUESTION_RESPONSE ➔ LogoUrl Question title must be identified in configuration. Url redirects will be resolved prior to upload.
 
Registrant ➔ RosterEntry Only attendees that have all four required fields in Eshow (Badge ID, First Name, Last Name, Email) are imported; others are skipped. Attendees whose ROLE_TYPE is in the 'Exclude Attendee ROLE_TYPE?' list are not imported. When the configured 'Include only attendees with STATUS (empty = no filter)' list is non-empty, only attendees whose Status is in that list are imported (default: Approved). When the list is empty, no status filter is applied.
BADGE_ID ➔ ExternalKey Required. Eshow Badge ID. Used to identify the registrant in the destination system.
FIRST_NAME ➔ FirstName Required. When configuration "Include middle name" is enabled, first name and middle name are combined here.
LAST_NAME ➔ LastName Required. Eshow Last Name only.
EMAIL ➔ Email Required.
ROLE_TYPE ➔ RoleRef The default 'Registrant' role is always set, name-based only. Populating eShow ROLE_TYPE-based roles is optional ('Import registrant roles from ROLE_TYPE?' configuration). When enabled: eShow ROLE_TYPE values (e.g. Attendee, Booth Staff, Guest) are stored as RoleRefs with ExternalKey and Name both set to that value so roles can be auto-created and names edited in Engagefully. When disabled, only the name-based Registrant role is assigned. If ROLE_TYPE is empty, only the Registrant role is set. Configure 'Exclude Attendee ROLE_TYPE?' to omit certain ROLE_TYPE values from import.
TITLE ➔ Title Only populated when "Include Registrant Title?" is enabled in configuration.
COMPANY_NAME ➔ Company Only populated when "Include Registrant Company?" is enabled in configuration.
PHONE ➔ Phone Only populated when "Include Registrant Phone?" is enabled. Uses primary phone if present; otherwise cell or work phone.
ADDRESS1 ➔ Address1 Only populated when "Include Registrant Address1?" is enabled in configuration.
ADDRESS2 ➔ Address2 Only populated when "Include Registrant Address2?" is enabled in configuration.
CITY ➔ City Only populated when "Include Registrant City?" is enabled in configuration.
STATE ➔ Region Only populated when "Include Registrant Region?" is enabled in configuration.
ZIP ➔ PostalCode Only populated when "Include Registrant Postal Code?" is enabled in configuration.
COUNTRY ➔ Country Only populated when "Include Registrant Country?" is enabled in configuration.
BADGE_NAME ➔ BadgeName Only populated when "Include Registrant Badge Name?" is enabled in configuration.
COMPANY_NAME ➔ Exhibitor When 'Attempt to Match Exhibitor Reps?' is set to Engagefully Company, registrant company name is matched to existing exhibitors in Engagefully (by exhibitor name). Optionally restrict to specific ROLE_TYPEs via 'When matching Exhibitor Reps, restrict to these ROLE_TYPEs'. Does not currently use eShow exhibitor data from this import. When 'Exhibitor Update Method' is FirstRun, Exhibitor is not declared as a registrant field, so the link is only set when creating a new registrant and existing links are not overwritten on later runs; when set to Always, Exhibitor is declared and updated on every run.